MOSSEL BAY MUNICIPALITY
INVITATION TO TENDER
CLOSING TIME: 12:00 CLOSING DATE: 8 MARCH 2019
TENDER 71-18/19: SUPPLY AND DELIVERY OF FUEL
Tenders are hereby invited for suppliers for the supply and delivery of bulk Petrol and Diesel to the Mossel Bay Municipality for the period ending 1 July 2019 to 30 June 2022 for option A or 1 July 2019 to 30 June 2029 for option B. Suppliers to be in position of a registered wholesale certificate for petroleum products.
Tenders must be submitted on the original documents and remain valid for ninety (90) days after the closing date of the tender. Enquiries pertaining to the specifications can be addressed to Ms Lizette du Toit at telephone (044) 606-5199 or Duane Scholtz at telephone (044) 606-5196. Enquiries pertaining to the completion of the documents can be addressed to Ms Shadé Fortuin at telephone (044) 606-5192.
A set of tender documents can be obtained at a non-refundable cost of R109 per set from Ms Shadé Fortuin who may be contacted at telephone (044) 606-5192 OR it can be obtained on our website at www.mosselbay.gov.za free of charge (follow the procurement-link). Payments must be made at the cashiers at the Mossel Bay Municipality’s Main Building, 101 Marsh Street on the Lower Ground Floor (seaside) prior to collecting the tender document and proof of payment must be submitted when collecting the tender document from the Supply Chain Management Offices, Plaza Aquada Building, 55 Marsh Street, Mossel Bay.
A compulsory information meeting which will take place at 11h00 on Tuesday, 12 February 2019 at the Municipal Stores, Schoeman Street, Mossel Bay. All partners if a joint Venture must attend this compulsory meeting.
Please note: The Municipality prefer that Senior Company Staff members or Contract Managers attend the compulsory site meeting as the Scope of Works, the Design and the Tender Specifications will be discussed in detail along with the Execution phase expectations and possible amendments. It remains the Bidder’s responsibility to familiarise themselves with and fully understand the tender specifications to be able to submit a responsive tender.
Prospective bidders that arrive 15 (fifteen) minutes or more after the advertised time the meeting started will not be allowed to attend the meeting or to sign the attendance register. If a prospective bidder is delayed, he/she must inform the contact person before the meeting commence and will only be allowed to attend the meeting if the chairperson of the meeting, as well as all the other bidders attending the meeting, give permission to do so.
Fully completed tender documents must be placed in a sealed envelope and placed in the tender box on the Lower Ground floor (seaside) at the Mossel Bay Municipality Main Building, 101 Marsh Street, Mossel Bay by not later than 12h00 on Friday, 8 March 2019 or be mailed to reach the Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500 before the specified closing date and time. The envelopes must be endorsed clearly with the number, title and closing date of the tender as above.
Responsive bids will be evaluated on the 80/20 Preference Points system as prescribed by the Preferential Procurement Regulations, 2017.
Receipts will be issued on request only for tenders handed in during office hours from Mondays to Fridays. Receipts will not be issued for tenders placed in the tender box after hours or which are received by mail.
The tender box will be emptied just after 12:00 on the closing date as above, hereafter all bids will be opened in public. Late tenders or tenders submitted by e-mail or fax will under no circumstances be accepted.
The Municipality reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any tender or to accept a part of it. The Municipality does not bind itself to accepting the lowest tender or award a contract to the bidder scoring the highest number of points.
It is expected of all Bidders who are not yet registered on the Central Supplier Database to register without delay on the prescribed form. The Municipality reserves the right not to award tenders to Bidders who are not registered on the Database.
ADV THYS GILIOMEE
Date Posted: 2019-02-01
Closing Date: Mar 08, 2019