The Breede Valley Municipalities invites tenders for the provision of accounting services to ensure GRAP/ mSCOA compliant Annual Financial Statements (AFS) for the period not exceeding three (3) years.
Only Service Providers whose technical consultant is registered as Chartered Accountants or Professional Accountants in terms of SAICA or SAIPA, respectively, and who meet the eligibility criteria set out in the conditions of the tender, are encouraged to participate in this tender, and can collect bid documents from the Supply Chain Management Offices, Stofberg House, 23 Baring Street, Worcester. Documents may be collected from Monday, 6 August 2018 during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 - 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by bank guaranteed cheque made out in favour of Breede Valley Municipality, is required on collection of the bid documents. Cash deposits and EFT’s will also be accepted.
Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders:
i. whose technical consultant is registered as Chartered Accountants or Professional Accountants in terms of SAICA or SAIPA, respectively (proof of registration and compliance must be submitted with the tender);
ii. Who have at least 7 years GRAP implementation experience and has been involved in compiling GRAP compliant Annual Financial Statements;
iii. Who have assisted at least 3 municipalities with preparing AFS in the last 7 years (contactable references must be submitted with the tender)
Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Mr Wilfred Bells, at telephone number 023 348 2954, or Fax number 086 445 0476, or e-mail address: firstname.lastname@example.org. Any enquiries regarding technical information shall be directed to the Accountant: AFS, Ms. Williams, at telephone number 023 348 4990 or e-mail address: email@example.com. Alternatively, the Manger: AFS and External Audit, Mrs. Hansen, can be contacted at 023 348 4968 or email address: firstname.lastname@example.org.
A compulsory clarification meeting and site visit with representatives of the Employer will take place on Tuesday, 14 August 2018, starting times at 11:00. Prospective tenderers shall meet in the Committee Room, Civic Centre (1st floor) 30 Baring street, Worcester. Service Providers who arrive 15 minutes later than the mentioned starting time will not be allowed into the meeting and / or site inspection. Service Providers who wish to purchase a tender document on the day of the clarification meeting must ensure that they do so prior to 9:00. If not, tender documents shall be issued again after the clarification meeting. Please note: The Municipality prefer that Senior Company Staff members or Contract Managers attend the compulsory clarification meeting as the Scope of Works, the Design and the Tender Specifications will be discussed in detail along with the Execution phase expectations and possible amendments. It remains the Bidder’s responsibility to familiarize themselves with and fully understand the tender specifications to be able to submit a responsive tender.
Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipality, Supply Chain Management Unit, Stofberg House, 23 Baring Street, Worcester, by not later than 11h00 on Friday, 7 September 2018.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration.
The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.
Breede Valley Municipality D. MCTHOMAS
Private Bag X3046 MUNICIPAL MANAGER
WORCESTER SC 19/2018
Date Posted: 2018-08-02
Closing Date: Sep 07, 2018